FORMULA & SQL / CLEANUP

Count how many times each value appears.
Tested, not guessed.

The Excel and Google Sheets formula and the SQL query, each run on the rows below. Open this with your own data ↗

The example rows

Row	A: Region	B: Rep	C: Amount	D: Order Date	E: Status	F: Customer
2	North	Ana	1,200	2026-03-01	Paid	Jo Smith
3	South	Ben	450	2026-03-15	Open	Raj Patel
4	North	Cy	300	2026-04-02	Paid	Lee Wong
5	East	Ana	980.50	2026-04-20	Paid	Mia Ross
6	North	Ben	75	2026-05-05	Open	Jo Smith
7	West	Dee	1,640	2026-05-18	Paid	Sam Okoro

Excel

=COUNTIF($A$2:$A$7,A2)

The number of cells in the Region column ($A$2:$A$7) that are Region (A2).

Run on the example rows:

PostgreSQL

SELECT region, COUNT(*) AS times
FROM sales
GROUP BY region
ORDER BY times DESC

Run on the example rows:

Other databases

MySQL

SELECT region, COUNT(*) AS times
FROM sales
GROUP BY region
ORDER BY times DESC

SQL Server

SELECT region, COUNT(*) AS times
FROM sales
GROUP BY region
ORDER BY times DESC

SQLite

SELECT region, COUNT(*) AS times
FROM sales
GROUP BY region
ORDER BY times DESC

BigQuery

SELECT region, COUNT(*) AS times
FROM sales
GROUP BY region
ORDER BY times DESC

Snowflake

SELECT region, COUNT(*) AS times
FROM sales
GROUP BY region
ORDER BY times DESC

Paste your rows into the free tool and it writes this for your columns, then runs it on your data before you copy it. Open the tool ↗